STUDENT RESOURCES

Critical Program Processes

Contact Information
Mailing Address

Biomedical and Health Sciences Institute
422 Tucker Hall
310 E Campus Road
Athens, GA 30602

Good Standing

Students must follow the requirements of the Neuroscience Program and the Graduate School to remain in good standing. Specifically, students must:

  • Have a major advisor and/or be actively engaged in research rotations
  • Maintain a cumulative graduate course average of 3.0 or above
  • Be admitted to candidacy by the end of the third year in residence
  • Maintain satisfactory performance (i.e., obtain a grade “S”) in research courses (8920L, 9000).
  • Hold annual dissertation advisory committee meetings
  • Complete all requirements and defend the dissertation by the end of or the end of the sixth year (Ph.D.)
Academic Probation

Graduate students who do not maintain good standing may be placed on academic probation by the Graduate School and/or the Neuroscience Program Administration. Students with a cumulative graduate course average below 3.0 for two consecutive terms are placed on academic probation by the Graduate School. They must attain a 3.0 or higher semester graduate grade average each succeeding semester that their overall cumulative graduate average is below 3.0. These students are no longer on probation when their cumulative graduate grade average is 3.0 or above. If you make below a 3.0 semester grade average while on probation, you are dismissed from the program by the Graduate School.  Note you must take a course with a letter grade (A-F) to improve your GPA.  S/U grades do not count toward your GPA.

Academic Appeals

Students have the right to appeal decisions regarding academic matters. An appeal must be made within thirty days after receiving the written (or e-mail) ruling and students should ask the Chair of the Neuroscience Program what procedures are appropriate. Grades are appealed within in the department and college which they are earned, which may not be the student’s major department or college. In general, appeals should begin at the level at which the decision was made. Therefore, in the case of grades, a student would begin with the instructor. If students are dissatisfied with the outcome of the initial appeal to the instructor the Head of Department should be contacted to seek resolution. After the Department, the graduate students’ next line of appeal is to the Dean’s office of the Graduate School. For appeals regarding departmental program decisions, the first level is to the Graduate Coordinator, then to the Chair of the Neuroscience Program.

Outside Employment

Employment outside the Department is strongly discouraged. Successful graduate study is, at minimum, a full-time endeavor. The faculty of the Institute works very hard to maintain the stipend at its maximum, allowable level (within the limits set by the State Government acting through the University Board of Regents). The stipend provides sufficient income for the expected cost of living of a graduate student in Athens, leaving little justification for undertaking other outside employment.

Grievance Procedures

All graduate students have the right to have their grievances heard and to seek appropriate changes in their academic or research programs. Grievances about grades are handled through an appeal process that runs through the instructor to the Graduate Coordinator, to the Program Chair and finally to the Vice President of Research.

Grievances about the Graduate Program are initially handled internally. Should a grievance arise, the student’s first course of action is to discuss it with the Graduate Coordinator’s Assistant and/or their major professor and/or Advisory Committee. Only if the problem cannot be solved at this level should the student seek to present his or her grievance to the Graduate Coordinator. The Graduate Coordinator will determine whether the grievance should be referred to the Chair for further evaluation. All students are entitled to have their grievance heard. Grievances are to be brought to the Graduate Coordinator and Chair in writing.

Every Student, with the advice of his or her major professor, shall select an Advisory Committee by the end of the first spring term in the program. Once the committee is formed, log into GradStatus and complete the Advisory Committee (G130) Form.

Committee Structure Guidelines

The doctoral committee must consist of a minimum of three, with a recommendation of five, faculty members, including the student’s major professor, who will serve as chair of the committee. The committee must be approved by the Graduate Coordinator and include at least three members of the Neuroscience faculty. A minimum of three members of the Advisory Committee must be members of the Graduate Faculty of UGA; if there are more than three members, more than 50% must be members of the Graduate Faculty. Persons employed by The University of Georgia and who hold the following ranks may serve on doctoral committees: professor, associate professor, assistant professor, public service assistant, public service associate, senior public service associate, assistant research scientist, associate research scientist, and senior research scientist. Persons having the following ranks may not serve on doctoral committees: instructors, lecturers, and academic professionals.

In addition to the regular committee members, a person having no official relationship with The University of Georgia may be appointed to serve as a voting member on the advisory committee of a graduate student on nomination by the graduate coordinator and approval of the dean of the Graduate School. When nominating a non-affiliated person, the graduate coordinator must submit the nominee’s current resume with the appropriate forms and a letter addressed to the dean of the Graduate School explaining why the services of the non-affiliated person are requested. A person nominated must have distinguished credentials in the field of study. A non-affiliated person appointed to a graduate student’s committee must attend meetings associated with the appointment. There can be no more than one non-UGA faculty on a committee.

A visiting professor or a part-time or temporary faculty member may not serve on a doctoral advisory committee, unless that person is replacing a professor with sole expertise in a designated area on the student’s program of study. The graduate coordinator must send a letter to the Graduate School explaining the need for this replacement. Replacements for original members of the advisory committee must be approved by the dean of the Graduate School prior to their service in any capacity. A revised advisory committee form showing the reconstituted committee must be submitted to the Graduate School.

Co-major Professors. Co-major professors, limited to two, may be appointed to an advisory committee provided both parties are appointed members of the Graduate Faculty. Both parties must sign all forms requiring the chair’s signature. Co-major professors count as one member of the committee; therefore, an additional faculty member must be added to the advisory committee with a majority of Graduate Faculty members being maintained.

First Meeting

The first meeting of the advisory committee must be held by the end of the first semester of the second year (2nd fall term in residence) to help the student design a plan of study. Permission to delay the first committee meeting must be obtained from the Graduate Affairs Committee. By the middle of fall semester of the student’s second year, a “Preliminary Doctoral Program of Study” form (see below) must be submitted to the Graduate Coordinator’s Assistant.

Dissertation Committee Responsibilities
  1. A student’s Advisory Committee must meet at least once a year.
  2. Each student’s Advisory Committee will prepare, administer, and grade the written and oral qualifying examinations.
  3. Students are expected to complete their doctoral degrees in five years. If it appears that a student will not complete his or her degree by the end of the fifth year, the student will meet with their Advisory Committee to discuss the anticipated graduation date and develop a thorough timeline for completion. The student and graduate mentor will then advise the Graduate Affairs Committee of the situation in writing and/or in person
  4. The Graduate Affairs Committee must approve further funding beyond the 5th year, regardless of funding source. In an annual letter from the Graduate Coordinator to the student, if GAC has determined that the student is not making sufficient progress, or that the student appears to have satisfied the criteria for completion of a doctoral program, the Graduate Coordinator will notify the student, their mentor, and the Program Director that our recommendation is for the student to defend by the following spring semester. Unless the student and/or their committee respond with sufficient argument (as determined by the GC and Director in consultation) for a longer period of study, the GC would then identify the following year as the last on which the student may be supported by either TA or RA funding.
  5. At the request of the student or major professor, the Advisory Committee composition may be changed after the qualifying examinations in order to form a committee more suitable to the student’s dissertation work. The Graduate Coordinator must approve these changes.

A preliminary program of study must be developed by the end of your second fall term in residence. This form is developed by the Major Professor and the graduate student and approved by the Dissertation Committee. Once completed, it must be submitted to the Graduate Coordinator’s Assistant.

Before your comps can be scheduled, your Program of Study form needs to be completed.

  1. Log into GradStatus and Athena
  2. Go to FORMS –> Program of Study (G138)
    1. For department, enter Neuroscience
  3. In Athena, go to Student Records –> Unofficial Transcript
  4. On the Program of Study Form
    1. List all of your doctoral coursework beginning with your matriculation to present day.
    2. If you matriculated through ILS, GRSC 8000 must be listed with only a max of 3 hours.
    3. For 9000, only put down a max of 30 hours. (Meaning: list 9000 until you hit 30 hours, then leave it off the form.)
    4. For Research Skills Requirement, put down whatever stat or research methods courses that your committee required you to take. (STAT 6210 and STAT 6220 are generally what students take.)
    5. For Departmental Requirements, put down VPHY 8020, VPHY 8400 (or PSYC 8300), and GRSC 8550.
    6. Be sure to list 9300 for a max of 9 hours (only 3 hours required for graduation).

Before a student can become a PhD candidate, he or she must pass a comprehensive qualifying exam, which is comprised of two parts; a written and oral exam. Both exams are designed and graded by the Advisory Committee of each student. These exams must be completed by the end of the student’s second year (May 31st). An extension may be requested in writing to the graduate coordinator. Students should keep in mind that most faculty have very limited availability during the summer months. Once the oral exam has been scheduled, follow the instructions regarding “Scheduling your Oral Exam.”

Oral Exam Format

According to UGA Graduate School policy, the oral exam is a public exam. The Graduate School must be notified at least two weeks before the examination so that the Graduate School can publish notice of the exam, and send the required paperwork to the program for Advisory Committee signatures. Notification of the exam date is communicated to the Graduate School by the Graduate Coordinator’s Assistant.

The oral exam will last between one and three hours and will consist of questions covering both specific and general knowledge for the student to complete his or her proposed research. To start the discussion, the student should prepare a 15-20-minute presentation with a maximum of 20 or so slides that summarizes his or her proposed research. The slides are intended to serve as a framework for discussion. The chair of the oral exam committee will be a committee member in Neuroscience who scored the written proposal with a passing grade. The student’s advisor will not participate in the discussion unless granted permission by the committee chair.

Written Exam Format

The format of the written qualifying exam can take several forms in accordance with the wishes of the Advisory Committee. Typical types of exams include: a research proposal in NIH or NSF format, a topical review suitable for publication, questions prepared by the committee, or a combination of these formats. The preferred format is a research proposal. Please consult your major professor and committee for guidance.

Research Proposal Exam

The written exam will be in the format of a research proposal based on the research the candidate expects to complete to obtain their PhD. At the discretion of the committee, this proposal could be written as a NIH Individual Pre-doctoral NRSA (F30/F31) or NIH Research Project Grant (R21 or R01). The program recommends the F30/F31/R21 format, and students should adhere to NIH guidelines, except that page numbers should be included and headers are acceptable.

The proposal should be a maximum of 7 single-spaced pages, including figures but excluding references. All margins must be at least 0.5″ and the font in Times New Roman 12, Arial 11, or equivalent (Helvetica, Palatino Linotype, or Georgia). The proposal should consist of the following sections:

  1. Specific Aims (1 page). This should include a summary of the project, hypothesis/statement of problem, and statement of specific aims/goals.
  2. Research Strategy or Plan (6 Pages). This should include background/introduction to place the project in context, preliminary studies (if any), research approach, and anticipated results, potential pitfalls, and alternative approaches.

The proposal must be written in the student’s own words and without substantial editing from the advisor. However, feedback on aspects such as experimental design of the project can be obtained from the advisor and/or committee members.

Committee members will have two weeks to review the proposal and return a grade to the student and his/her advisor.

Review Exam

The student writes a review on the topic approved by the Advisory Committee. The review should be of a quality and format suitable for publication. As with the research proposal, this article must be written in the student’s own words and without substantial editing from the advisor. However, feedback on topics to be included in the review can be obtained from the advisor and/or committee members. Committee members will have two weeks to review the proposal and return a grade to the student and his/her advisor.

Question Format

The written exam takes place over consecutive days, with one day allotted to questions from each committee member. The student may elect to have the exam in a single week (Monday-Friday), or ‘break’ over a weekend (i.e., Wednesday-Friday, then Monday-Tuesday). Each exam day will start at 8AM and conclude with students sending their completed questions to the Graduate Coordinator’s Assistant in the BHSI office no later than 5PM.

Focus areas for the written exams are chosen by the student’s Advisory committee in consultation with the student. This can take place either at a committee meeting, or in individual meetings of the student and each committee member. Each committee member will take responsibility for a different focus area, and will choose the topic at least five weeks prior to the examination. Topics are usually chosen base on relevance to the student’s dissertation project, relevant areas of expertise of the faculty member, or other areas important for the student’s overall education in the field. Exam questions are distributed to students by the Graduate Coordinator’s Assistant at 8AM the day of the exam.

In general, each committee member will devise questions that are based on their focus area and are designed to be answered in a single 8-hour day. The graduate student should contact each Advisory Committee member to discuss preparation for the written exams, and the faculty member’s preferred format for that portion of the exam. The exam may be in any written format and length as specified by the faculty member, and can include essays that answer specific, novel questions in the particular focus area, reviews or critiques of a research area or of specific publications, or any other format the faculty member deems appropriate. The exam questions must be submitted to the student’s major professor at least two weeks before the exam to ensure that they are consistent with the student’s background and interests. In consultation with the examiner, the major professor may request a change in form or content.

Grading of questions: Upon completion of each portion of the exam, the student will send the Each Advisory Committee member is responsible for grading his/her section of the written exam. Committee members will have two weeks to evaluate the student’s work and return a grade to the student and his/her advisor.

Written exam outcomes: Regardless of the format, there are only two possible outcomes for the written exam—pass or fail. If the student receives a pass from all committee members, then the student will proceed with the oral exam as scheduled. Committee members may pass a student on the written, but still require edits or changes made to the written document. If a committee member does not provide a grade within two weeks, then it is assumed the grade is a pass. If the grade is a fail, comments explaining this grade should be provided. If the student receives more than one failing grade the oral exam will be cancelled and the student must retake the written exam. If the oral exam is cancelled or postponed for any other reason the student must immediately notify the Graduate Coordinator’s Assistant so that the Graduate School can be notified of the change.

After a Program of Study Form has been approved by your committee and processed by the Graduate School, you can then schedule your comps. For the oral exam, coordinate with your committee to find an amenable date and time and then reserve a room. If you choose to use Coverdell, email – ovprfrontdesk@uga.edu.

Immediately afterward, email the Abigail Butcher the date, time, and location. She will forward that to the Graduate School. Their office must be notified at least 2 weeks before you attempt your exam. Sometime afterward, the GS will send your exam paperwork to the neuroscience administrative office. You will need to pick that up before your exam and then return that, along with a signed Admission to Candidacy Form to either Abigail or Dr. Lauderdale.

To advance to PhD candidacy, your committee expects that you can identify a problem and explain why it is interesting, grasp the relevant literature, design experiments to test your hypotheses, and then interpret your data to determine whether your experiments worked and what it means if they did or did not. Substantial preliminary data are not necessary and you will not be graded based on the amount of preliminary data you present.

Continuation to doctoral candidacy requires no more than one “fail” grade on each portion of your comp exams. If one part of the exam results in more than one “fail” grade, that portion of the exam can be re-taken in the subsequent semester. A student may only re-take a portion of the exam once. A failure to continue to candidacy requires that the graduate committee evaluate options for removal from the Neuroscience graduate program, in concert with the graduate coordinator.

Once the comps have been successfully passed, the student must get his or her committee to sign an Admission to Candidacy Form and submit it to the Graduate Coordinator’s Assistant. 

Time Limit on Candidacy

The dissertation must be completed within five years following admission to candidacy in order to qualify for graduation. If a doctoral student’s candidacy expires after the first week of classes in the final semester of the fifth year, the student is granted the remainder of the semester to complete degree requirements without special permission of the dean of the Graduate School.

All students nearing degree completion should adhere to the timetable listed here. For questions regarding these requirements, please contact the Graduate School directly.

To graduate from the Ph.D. program, a student must be in residency for two semesters after Admission to Candidacy and successfully defend a dissertation.

Candidates for the doctorate must present a dissertation on some subject connected with their major field of study. The dissertation must represent original research, independent thinking, scholarly ability, and technical mastery of a field of study. Its conclusions must be logical, its literary form must be acceptable, and its contribution to knowledge should merit publication.

When the student’s Major Professor has approved the dissertation, he/she will distribute copies of the dissertation to the members of the Dissertation Advisory Committee, and will schedule a final oral defense and notify the Graduate Coordinator’s Assistant. Written approval of 75% of committee members will be required before a dissertation will be approved as ready for a final defense. If the Advisory Committee declines to approve the dissertation, the Major Professor will notify the student and the Graduate School.  The dissertation, signed by the Major Professor, must be submitted to the Dean of the Graduate School for his/her approval no later than two weeks prior to graduation. Once the dissertation has been approved by the Advisory Committee and the final oral examination has been passed, the dissertation must be submitted to the Graduate School for final approval no later than the last day of classes of the following semester. Dissertations which are not submitted by this deadline must be defended again and approved by the Advisory Committee before they will be considered by the Graduate School for final approval.  Students must register for a minimum of three semester hours of dissertation credit under the course BHSI 9300. Instructions for typing the dissertation may be obtained in the Graduate School.  Please contact the Graduate Coordinator’s Assistant with the Title, Date, Place and Time of the Dissertation Defense two weeks in advance to notify the Graduate School of the Defense.

Quick Links

Deadlines + Events

Female Mentorship Panel | Nov. 21 | 12:30 – 1:30 PM | Registration required – RVSP here

Graduate School Travel Funding – applications due Dec. 2 to abutcher@uga.edu.

Finances

The ARCS® Foundation is a nationally recognized nonprofit organization which provides unrestricted funding to help the country’s brightest PhD students create new knowledge and innovative technologies.

To date, nearly 150 UGA students working in the sciences have received funding totaling $1,144,000.

Every spring The Office of Research, in conjunction with the ARCS Foundation – Atlanta Chapter, invite faculty mentoring PhD students pursuing degrees in science, engineering, and medical research who excel in science communication to nominate their most promising students for this prestigious award.

ARCS application

For information regarding this scholarship opportunity, please contact Abigail Butcher.

Franklin Fellows

Three graduate students are supported as Research Fellows through this program. Two years of graduate school support will come primarily from Franklin Foundation funds, with secondary support being committed through the student’s faculty advisor (may include funds from the Psychology (or other home) Department, or from grant support). Through coursework and laboratory experience, students will learn to perform functional brain imaging using techniques such as dense array EEG, MEG, and MRI/fMRI.

Each Fellow will be provided with funds for conducting research projects and for travel. As part of Fellowship training, students will organize several symposia in which nationally-recognized experts in functional brain imaging will present lectures and consult with UGA faculty and students on brain imaging research at UGA. For additional information, contact Jennifer McDowellBrett ClementzSteve Miller or James Lauderdale.

Travel Award

The Paul D. Coverdell Neuroimaging Franklin Foundation Scholars Program seeks applications from graduate students for travel awards to national conferences or workshops on the topic of neural imaging (broadly defined). Awards will be granted for travel through June of the following year. Applicants should submit a brief cover letter, an abstract, a budget, and a brief letter of support from their major mentor. Contact Jennifer McDowell in the Department of Psychology at jemcd@uga.edu for further information.

Franklin Foundation website

The Neuroscience Scholars Program (NSP) is a two-year training program open to underrepresented graduate students and postdoctoral researchers.

Building the NSP provides resources focused on career advancement issues, the research process, and cutting-edge scientific content. NSP participants have access to:

  • Live events and webinars
  • Educational resources
  • An online group for those seeking career connections
  • Guidance from mentors and NSP Alumni

There are several fellowships & scholarship opportunities managed through the Graduate School (see here). Nominations must come from the neuroscience administrative office, i.e., Abigail Butcher or Dr. Jim Lauderdale. Please contact them for assistance in submitting an application.

 The Philanthropic Educational Organization (P.E.O.) is comprised of women who are committed to helping women pursue higher education. The Scholars Award is one of six projects the organization administers. The purpose of the $15,000 award is to assist a female graduate student with her research that can make an impact on the world as she pursues her doctoral level degree. 

Eligibility Requirements 

  • Citizen of U.S. or Canada 
  • Nominated by a local P.E.O. Chapter 
  • Pursuing a doctoral level degree 
  • Must be within two years of degree completion with at least one academic year remaining from the date the award payment is made (August 1, 2019). Therefore, you would need to be graduating around 2020.
  • Full-time enrollment at an accredited college or university 
  • Priority to women well established in their program 

Deadline is September 10. Applications are managed through the Neuroscience Graduate Coordinator’s Office and the Graduate School. Please contact Abigail Butcher for more details.

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The goal of HHMI’s Gilliam Fellowships for Advanced Study program is to ensure that a diverse and highly trained workforce is prepared to assume leadership roles in science by supporting PhD students committed to a career in academic research and the faculty and training programs dedicated to developing the talents of promising graduate students from underrepresented groups*.

The annual Fellow stipend is $33,000 and there is no dependency allowance. Additionally, the award provides fellows with a $3,000 annual educational allowance. Gilliam fellows are not permitted to supplement the stipend by private employment or consulting work, or to receive significant funds from other fellowship/scholarship sources or from training grants.

More information can be found here.

Additional scholarships and their information can be found here. For further details or general assistance regarding these opportunities, please contact Karen Young.

The Biomedical and Health Sciences Institute is NOT accepting applications for the 2018-2019 fiscal year.

Parameters are rather flexible, as neuroscience students can apply more than once in a fiscal year. The nomination packet should include:

  • a short bio: name, contact information, GPA, and major professor
  • an electronic copy of a completed Authority to Travel Form
  • a conference acceptance letter (or indication that one is pending)
  • conference abstract
  • a listing of other funding applied for and received

Applications are to be submitted to Abigail Butcher.

Doctoral Student International Travel Grants from the Office of the Vice President for Research

Students wishing support for international travel should review the Office of Research’s page dedicated to their Foreign Travel Assistance Program. PDF version available here.

Graduate School Student Domestic Travel Funding

A student receiving an invitation to present a paper at a professional meeting within the Continental United States may be eligible for funding through the Graduate School. Eligibility criteria can be found here. Please review that carefully before contacting the Neuroscience Administrative Office.

For students that qualify, please submit the following to Abigail Butcher to be submitted to the Graduate School:

If you are planning on submitting a travel award application, please use this website to calculate a breakdown of your travel expenses. Your application will now need to include the following components:

  • Your abstract (you must be listed as the first or second author)
  • Your acceptance notification
  • A breakdown (and total) of travel expenses listed in the following manner:
    • Transportation cost
    • Lodging cost
    • Food
    • Any pledged funding (coming from your PI or the event itself, etc.)
    • Other (registration fee, etc.)
  • Dates of travel
  • Purpose of travel

These materials will need to be compiled together in a single PDF and sent to Abigail Butcher when applying for travel support. More information can be found here.

Travel Dates Request Deadline
July 1 – September 30 June 5, 2019
October 1 – December 31 September 4, 2019
January – March 31 December 4, 2019
April 1 – June 30 March 6, 2020

Students interested in teaching can inquire with their major professor’s department regarding TA opportunities.

Additionally, Franklin College offers TAships to students who meet the criteria listed here. Students do not need to have prior teaching experience but do need to have a fundamental background in biology. Please send on an updated CV to Abigail Butcher and, if selected by the coordinator, you will be contacted for an informal interview.

UGA Student Affairs is committed to serving as an educational laboratory for graduate students pursuing careers in Student Affairs, however, all students enrolled in or applying to a graduate degree program offered at the University of Georgia are eligible to apply for graduate assistantships through this process.

The Office of Vice President for Student Affairs (OVPSA) coordinates the selection process for graduate assistantships in Student Affairs and in offices of our campus partners (Career Services, Office of Service Learning). For more information regarding these opportunities and to speak with a particular assistantship coordinator, please see here.

The following resources are here for you to help with meeting basic needs when money is tight. PLEASE utilize these services––they are FREE or LOW COST to you. They are designed for graduate students in need.

Food

  • Let All the Big Dawgs Eat Food Scholarship
    • Supports students who struggle to afford adequate nutrition and allows them to concentrate on academic success without the worry of securing their next meal. Administered once per semester by the Tate Student Center within UGA Student Affairs, the scholarships allow students to participate in the meal plan through the University’s award-winning Food Services department. Student scholarship recipients have the option of dining with their peers in dining halls across campus when they choose, as frequently as they choose, seven days per week.
  • Student Food Pantry
    • The UGA Student Food Pantry is a nonprofit organization open to all students (undergraduate and graduate) with a student ID. Located on the first level of the Tate Student Center. Free.
    • Located in the Tate Center, room 146 | Monday through Friday 10 AM – 2 PM
  • Georgia Food Stamp Program
    • The Georgia Food Stamp Program (Supplemental Nutrition Assistance Program (SNAP), is a federally-funded program that provides monthly benefits to low-income households to help pay for the cost of food. A household may be one (1) person living alone, a family, or several unrelated individuals cohabitating who routinely purchase and prepare meals together.

Housing

  • EMBARK@UGA
    • A campus based effort providing direct support to students who have experienced homelessness and/or foster care.
    • A resource when emergency housing is needed

Health and Wellness

Toiletries

  • Bulldog Basics
    • Located on first and third floor unisex restrooms in Dawson Hall at 305 Sanford Drive (College of Family and Consumer Sciences), as well as at the Aspire Clinic located near Snelling Dining Hall and the Georgia Center for Continuing Education. This resource provides a variety of hygiene and personal care items. Free.

Supplies

  • School Supply Closet
    • The School Supply Closet provides donated school supplies for the UGA community. Some resources currently in stock include pens, paper, scantrons, notebooks, binders, dividers, and pencils. The closet is housed in Aderhold Hall in the College of Education, Room 125N. This space is open from 8-5 p.m. Monday-Friday and is available to anyone who may need free resources. Free.
  • The BHSI/Neuro Admin Office
    • Stop by 422 Tucker Hall to pick up free supplies!

Emergency Funding (small)

  • Student Emergency Fund
    • The UGA Student Emergency Fund is available to provide limited, one-time financial assistance to enrolled students who are unable to meet immediate, essential expenses because of temporary hardship related to an emergency situation.

Transportation

  • UGA reCYCLE
    • A need-based bicycle recycling and redistribution program for the UGA campus community. The program refurbishes bikes that were abandoned on campus bike racks and puts them in the hands of UGA students and employees who need them for transportation to and from school or work. The reCYCLE program is driven by a coalition of partners including UGA Transportation & Parking, UGA Office of Sustainability, UGA Police Department, and the local nonprofit BikeAthens. The reCYCLE Program was developed in 2014 through a joint venture between UGA Transportation & Parking and the UGA Office of Sustainability, in partnership with Students for Environmental action, and funded in part by a 2015 Sustainability Grant through the Office of Sustainability.

General Assistance – First Point of Contact

Need to be reimbursed for something? Please follow the directions below and submit all the required documents (in PDF format) to Abigail Butcher

  • FIRST: Delegate an administrator to facilitate your reimbursement. (You only need to do this once.) See instructions here.

For Travel

  • Submit all receipts (in PDF format) to Abigail Butcher
  • If another entity is covering your travel, you will need to contact the business manager of that office to facilitate the part of your reimbursement.
  • Once you receive a notification by Abigail that your reimbursement is ready for review, log into OneSource and click SUBMIT.

For Entertainment

  • Submit all receipts, one UGA Entertainment Form, and one event announcement (all in PDF format) to Abigail Butcher
  • Once you receive a notification by Abigail that your reimbursement is ready for review, log into OneSource and click SUBMIT.

Other

For IT assistance, please fill out a help desk ticket.

Whether considering a career as a professor or professional researcher, there are a number of resources on and off campus to help you facilitate the transition from bench to…bench (if you so choose). Please speak with your faculty mentors and the Neuroscience Graduate Coordinator and staff about any help you need regarding your professional ambitions. The following are some great resources to get you started.

  • The Career Center offers some create workshops and professional counseling free of charge. Contact their office to schedule an appointment.
  • The Graduate School has services to help with soft skills development, conference presentation prep, and more.
  • Pathways to Science offers resources for prospective and current STEM graduate students — including funding opportunities and professional development programs and resources.

As neuroscience students you have two FREE options to you:

  1. Poster printing services are available in the Biomedical and Health Sciences Institute (via our HP Designjet 4000ps large format printer). We are located on the fourth floor of Tucker Hall, room 421.

Paper: Our printer’s maximum paper width is 42” wide. It prints from a roll so there is no limit to the length. We generally have medium- and heavy-weight bond and glossy paper in widths of 36” and 42” in stock. (Previous poster sizes have been 48×42, 42×42, 42×36, 36×32.)

Files: Powerpoint files are recommended, but PDF and JPEG, are accepted. We may be able to print others, but be sure to include any fonts or support files if we need to run your files from their native applications. We use Microsoft Office 2016.

For rasterized images (JPEG, TIF and Photoshop), your resolution at output size should be at least 150 dpi. Here are some other Helpful Hints.

Enlarging existing files: In some cases, we can enlarge files without losing much, if any image quality, although rasterized images tend to lose quality. Submit your file and we’ll check it or run a test print.

Turnaround time: Our printing services are rather limited due our very small staff. All printing is handled by student workers. Therefore, arrangements for poster printing must be made at least 48-hours in advance. Please understand that we may not be able to accommodate urgent, last minute requests. Thank you for your patience.

Making arrangements: Please contact Gustavo Cervantes in the BHSI office at gcervantes@uga.edu to make poster printing arrangements.

Please include the following details with your appointment request.

  • What date/time will the poster be provided for printing:
  • Will the poster file be emailed, sent via OneDrive, or brought to the office (open 8am-5pm M-F):
  • What date/time is the poster needed:
  • What type of paper desired:
  • Who is your PI & Department/College:
  • What is the Departmental Account Number:
  • Who is Departmental Accountant/Billing Contact:

2. The Graduate School. For complete details please see here. Contact: gradit@uga.edu.

Room Reservation

If you ever need to reserve a space in Coverdell for a meeting, defense, or event, please review the instructions here and then send an email to the OVPR Front Desk – ovprfrontdesk@uga.edu.

Equipment Rentals

For chair, table, and poster board rentals, please complete the electronic form here. This service is free of charge. Please note: our rentals can only be utilized in the Coverdell Center. They cannot be removed from the building. Thank you.